Getting Things Done (GTD) is a productivity method by David Allen built around one simple principle: your mind is for having ideas, not for holding them. When you trust a system to remember everything, you free up mental space to actually do the work.
Tasklium is designed to make a solid GTD setup feel effortless. Here’s how to get started.
Step 1: Set up your Workspaces
GTD organises work into areas of focus — the major domains of your life and work. In Tasklium, these map naturally to Workspaces:
- Work — professional projects and responsibilities
- Personal — errands, home, health
- Learning — books, courses, skills
Create a Workspace for each area. Inside each Workspace, you’ll use Folders for projects and Lists for contexts or Next Actions.
Step 2: Create your Next Actions lists
The core of GTD is your Next Actions list — the single next physical action for every active project. In Tasklium, create a List called Next Actions inside each Workspace, or create one global list if you prefer.
Use dependencies to keep this list honest. If a task is blocked by something else, link them — Tasklium will automatically hide the blocked task until it’s ready. Your Next Actions list only shows what you can actually do right now.
Step 3: Capture everything
Tasklium’s fast entry (type, Enter, done) makes it easy to capture every commitment, idea, and open loop the moment it surfaces. Don’t sort or organise during capture — just get it in.
Set aside time later (daily or weekly) to process your inbox: delete what doesn’t matter, do it immediately if it takes under two minutes, or move it to the right project with a clear next action.
Step 4: Your weekly review
The weekly review is what keeps a GTD system alive. In Tasklium:
- Scan each Workspace for stale tasks or projects that have gone quiet
- Check your dependency chains — are there blockers you can clear?
- Update custom states — move tasks through your workflow stages (In Progress, Waiting, etc.)
- Look at the week ahead — set due dates and priorities for anything time-sensitive
A good weekly review takes around ten minutes in Tasklium. The system does most of the filtering for you.
Offline and always ready
One underrated GTD principle: your system has to be available everywhere. There’s no point capturing ideas if your tool needs a signal to open. Tasklium runs entirely on your device — subway, flight, mountain — it’s always there.
Ready to start? Download Tasklium and create your first Workspace today.